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COVID-19 Preparedness Plan


Approved: 6/15/2020, Revised 10/15/2020 & 11/19/2020


The provisions of Columbia Township Library’s COVID-19 Exposure, Prevention, Preparedness and Response Plan shall apply to all employees and any person entering the library.   The Plan will remain in effect until rescinded by the Library Board of Trustees at the recommendation of the Library Director.  The Library has developed this COVID-19 preparedness in accordance with:

  • The Michigan Department of Health and Human Services “Gathering Prohibition and Face Covering Order” of October 9, 2020
  • The Michigan Department of Health and Human Services “Gatherings and Face Mask Order” of November 18, 2020
  • The U.S. Department of Labor Occupational Safety and Health Administration (OSHA) Guidance on Preparing Workplaces for Covid-19 (OSHA 3390-03-2020)
  • Recommendations of the Centers for Disease Control (CDC)
  • Recommendations and mandates from the Tuscola County Health Department

Covid-19 is a highly-contagious respiratory disease caused by the Sars-CoV-2 virus; it is thought to spread mainly from person to person including:

  • Between people who are in close contact with one another (within about six feet)
  • Through respiratory droplets produced when an infected person coughs or sneezes
  • It may also be possible to contract Covid-19 by touching a surface or object that has Covid-19 on it and then touching your mouth, nose, or eyes.

Responsibilities of Library Director: 

It is the responsibility of the Library Director to understand and implement the Library’s Covid-19 Exposure Prevention, Preparedness and Response Plan.  The Library Director will:

  • Be aware of the specific risk level of employees based on their job responsibilities and implement measures to mitigate that risk
  • Be available to answer questions and concerns from employees
  • Set a good example in following the provisions of the Plan

Responsibilities of Library Employees:   

It is a condition of employment for all employees to comply with the requirements of the Library’s Covid-19 Exposure Prevention, Preparedness and Response Plan.  Employees are required to comply with the following provisions:

  • Employees must wear a mask while in communal areas of the library. Disposable masks will be provided for employees, but homemade masks will be acceptable provided they cover the nose and mouth. 
  • Gloves will be required while working with returned materials. Otherwise, the wearing of gloves is at the discretion of the employee.  Gloves will be provided. 
  • Employees must maintain good hygiene. Hand sanitizer and frequent hand washing breaks will be provided. 
  • To the extent possible, employees will remain at least 6 feet apart.
  • Before each shift, employees will self-check their temperature with the library’s no-touch thermometer. If temperature is 100⁰ or higher, employee will go home for the day and seek medical advice.
  • If an employee is feeling ill, has a cough, shortness of breath, fever, loss of taste/smell, or is otherwise exhibiting symptoms of COVID-19, the employee will remain at home.
  • If an employee tests positive for COVID-19, the employee will remain at home until testing negative for the disease, or in accordance with local health department guidance.
  • While the public is banned from the library, family members (including children) are also not permitted to accompany staff inside the building.

In accordance with the provisions of the Families First Coronavirus Response Act (valid until 12/31/2020), the library will provide up two weeks of paid sick time for the following circumstances:

  • If an employee is advised by a doctor to self-isolate or are mandated by the health department to quarantine due to confirmed or suspected case of COVID-19
  • If a member of an employee’s household has been instructed to self-isolate or quarantine, and is in need of care.

Cleaning & Disinfecting:

  • At the end of each employee’s shift, that employee will wipe down his/her work area with bleach wipes or an approved cleaning solution and spray chair/keyboard, etc. with disinfectant spray.
  • At the end of the day, all staff work surfaces (printers, keyboards, chairs, desktops, bookcart handles, door knobs, etc.) must be wiped and/or sprayed down.
  • Each employee will wipe down touched surfaces in the restroom after use with bleach wipes.
  • Weekly cleanings will also disinfect surfaces and restroom in addition to regular cleaning.

Reintroduction of Employees and the Public into Library Facilities:

The Library Director shall determine when employees return to the workplace and when Library facilities are reopened to the public.  It is anticipated that the return to work and public access to Library facilities will be achieved in stages based on State and Federal mandates and the ability to achieve social distancing requirements. 

Before employees return to work, the Library Director will provide a copy of this Plan and staff training in the following areas:

  • Mandatory social distancing practices
  • Use of personal protection equipment
  • Procedures for safely dealing with returned library materials and interlibrary loan materials
  • Strategies to limit the number of employees working together
  • The provisions of this Plan and the responsibilities of the Director and Employees

Before allowing access to the public, the Library will: 

  • Post signage with social distancing requirements
  • Provide social distancing markings at circulation desk
  • Installation of sneeze-guard barriers at the circulation desk
  • At the discretion of the Library Director, the following measures may also be required:
    • Recommending the wearing of face masks for all members of the public who enter the library
    • Requiring temperature checks of visitors entering the facility
    • Limiting the number of persons permitted to enter the library according to state mandates